WE’RE HALL IN THIS TOGETHER (HAWARDEN/WAIKARI)

Hurunui Community Committee Meeting 23 October

The Hurunui Community Committee (HCC) met on 23 October to consider the feedback from the drop-in sessions held on 7 September, along with other feedback received up until 14 September, including two petitions, as mentioned in the Newsletter earlier this month.

Please see the relevant documents below from the most recent Committee meeting:

1. HCC 23 October meeting report and community feedback results

2. Feedback from community

3. United Rugby Clubrooms 2019 Detailed Seismic Assessment (DSA)

For any other enquiries please contact Pete Black (Hurunui Community Committee Chair) via email: pvblack@amuri.net or via mobile: 0277144091 OR Karen Armstrong (Hurunui Community Committee and Councillor) via email: karen.armstrong@hurunui.govt.nz or via mobile: 0274383464.

Alternative Facility Plans for Community Consideration:

Following the recommendations from the 2023 Feasibility Study, the Hurunui Community Committee has been working on developing some more affordable plans to present to the community for consideration. The Committee has endeavoured to take a strategic approach, as many factors have needed to be taken into account - please read the 1-page summary (1.) here.

Venue to accommodate larger gatherings / sports hub:

The proposal involves upgrading and extending the United Rugby clubrooms in Hawarden. Boyd Chamberlain, Architectural Draftsperson, and Chris Carthy met with the various rugby clubrooms and associated sports group representatives, resulting in concept plans that met their brief, this brief can be viewed (2.) here. The concept plans can be found (3.) here. These plans were then costed, by local Quantity Surveyor, Chris Carthy at an estimated $1,843,076 plus GST. The capacity is 150 people; plans include a breakout space that can be closed off from the main area.

Venue to accommodate the Playgroup and smaller gatherings:

The Committee were keen to include something for Waikari, so current Waikari Hall users, the playgroup, toy library and potential smaller venue hire users were canvassed, resulting in a brief which can be viewed (4.) here being given to Heartland Homes, who provided concept plans which can be viewed (5.) here at a cost of $391,304 plus GST which can be viewed (6.) here. The capacity is 40 people; it is envisaged this multi-use community space would be sited in the Waikari Domain, away from the camping area.

The cost of retaining both the Waikari and Hawarden Halls, including earthquake strengthening (to 34%) and the ongoing repairs and maintenance, provided for the public meetings in 2022, has been updated (7.) here.

1. The Strategic Approach for Hurunui Community Facilities 1-pager
2. Email from Boyd Chamberlain, Architectural Draftsperson, explaining the various elements of his design brief
3. The revised Clubrooms 'Hub' concept plans
4. Clubrooms 'Hub' flythrough link: https://bimx.graphisoft.com/model/4cfbf34f-a227-41e5-909b-17678c94a4d1
5. The space requirements for the proposed new building in Waikari
6. The Waikari concept plan from Heartland Homes
7. The Waikari costings from Heartland Homes (please note, these are solely the build costs only and consenting, landscaping, parking etc. costs have not yet been factored).
8. Waikari Hawarden Halls 2-page fact sheet July 2024

Feasibility Study

At the July 2023 Hurunui Community Committee Extraordinary Meeting, the Committee approved that Xyst undertake a feasibility study on the Hurunui rating area with a specific focus on a community facilities needs assessment. The final report can be viewed below:

• Feasibility Study - Final Report
• Feasibility Study - Design Concepts

Lets Face the Facts

At the June 2022 Hurunui Community Committee Meeting, the Committee agreed to consult with the public regarding renovation and ongoing maintenance costs for Waikari Hall, Hawarden Community Hall and Hawarden RSA Hall and how they would be funded going forward. Below is a table which displays the required estimated increase to rates to fund the renovation and ongoing maintenance for the halls. The maintenance plan identifies priority works which are identified below as the renovation works. These works are considered necessary by Council in Year 3 of the Long-Term Plan (LTP) to bring the building up to a desirable condition. The ongoing maintenance cost would be dependent on renovation works happening.

Historic Public Meetings

Two public meetings have been held to discuss the future of the halls. The first meeting was held at Hawarden Hall on 19 October 2022, and the second at Waikari War Memorial Hall on 21 November 2022. Below are links to notes summarising the discussions had at these meetings:

• Notes from first public meeting
• Notes from second public meeting
• Answers to questions from the two public meetings
• Information document
• Post meeting feedback

Earthquake Prone Buildings

The government’s Building Performance page defines an earthquake prone buildings as “A building, or part of a building, is earthquake prone if it will have its ultimate capacity exceeded in a moderate earthquake, and if it were to collapse, would do so in a way that is likely to cause injury or death to persons in or near the building or on any other property, or damage to any other property.”

The government then deemed that 34% of the New Building Standard (NBS) was the minimum standard required under the Building (Earthquake Prone Building) Amendment Act 2016 for a building not to be deemed earthquake prone. Any buildings under this threshold would then be required to be strengthened to at least 34% NBS within a 15-year timeframe.

• A building less than 33% NBS is deemed ‘earthquake prone’ and has a life safety risk 10-25 times more than a new building built to 100% NBS.
• A building between 34% NBS and 66% NBS is deemed an ‘earthquake risk’ building and has a life safety risk 5-10 times more than a new building built to 100% NBS.
• A building between 67% NBS and 100% NBS is deemed to have a low potential earthquake risk.

More information on earthquake prone buildings can be viewed here.

The Hawarden Community War Memorial Hall & Waikari War Memorial Hall were both deemed earthquake prone and are required to be strengthened by 2036.

There are detailed seismic assessments (DSA’s) on both buildings, the Hawarden Hall DSA can be viewed here and the Waikari Hall DSA can be viewed here.

Renovations and Ongoing Maintenance

The requirement for these decisions needing to be made were brought forward upon recent condition inspections conducted on all three buildings. These condition inspections revealed that major remediation work is needed on each building. It also identified the ongoing maintenance that would need to be undertaken to keep the building in a desirable condition.

From these condition inspections, maintenance plans were developed for each building, these can be viewed here.