Hanmer Springs Sports Pavilion

Conditions of Hire:

1. Confirmation of booking
   No booking for hire of the hall is confirmed until these Terms and Conditions are signed and the hire and bond fees (if applicable) are paid.
2. Additional Costs
   Additional Costs will occur if:
   - Hall equipment or fittings are damaged
   - Extra Cleaning is required
   - You enter into or remain in the hall outside the booked period
   - Rubbish is left inside or outside of the hall
   - Any other breach of these conditions has occurred, resulting on call out charges or other costs to the Hurunui District Council.
3. Door Entry Code
   Entry codes are provided by the Events Coordinator, please email events@hurunui.govt.nz
4. Cancellation Policy
   Hurunui District Council reserves the right to charge the full hire costs for venues cancelled less than 10 days prior to the event and to charge a cancellation fee of 50% if the Hirer cancels the booking once the booking has been confirmed.
5. Health and Safety & Fire Safety and Evacuation Procedures
   All activities on Council properties fall under the Health and Safety and Employment Act 2015. Council, Hirers and users are bound by the provisions of the Act to take all practical steps to ensure the safety of all participants.
   Hirer’s responsibilities:
   - Familiarise yourself and your group with the halls evacuation plan and assembly point.
   - Verify the position of all exit points and stairways and confirm these are not obstructed.
   - Be present for the duration of the hire.
   - Advise the Hurunui District Council of any Health & Safety incident occurring at the venue. For serious incidents the Hirer will contact the Council immediately on 03 314 8816.
   - The hirer will ensure that no vehicle is left within 5 metres of an emergency exit or exit route.
   - Ensure that all practicable steps are taken to ensure the safety of all hall users and others.
   Ask for help if you do not understand any of these responsibilities.
6. Cleaning and Rubbish removal
   - The hirer is responsible for the cleaning all areas of the hall that they have used. This includes kitchen, toilets and stage areas, if applicable.
   - Mopping and vacuuming equipment is available at the pavilion.
   - Chairs and tables must be wiped down and returned to their original location.
   - The hirer will ensure that all rubbish is removed from the building and surrounding area at the end of the hire period, particularly that the car park and outside area is left free of rubbish, glass and cigarette butts.
7. Hours of Use
   All functions must end no later than midnight and the building must be vacated by 1am.
8. Smoking
   Smoking is strictly prohibited inside the building.
9. Alcohol
   If alcohol is served the person hiring the Pavilion is responsible. You need to provide us with a Host Responsibly Plan or obtain an alcohol licence.

Costs: refer to Council Fees and Charges.

Bookings:

Email events@hurunui.govt.nz